Maintaining the Payroll Master File with all fixed remuneration of associates, as provided by the Human Resources and approved by the General Manager, respective Department Head and Financial Controller.
Verify all variable transactions that have an impact on the pay calculation for the daily/weekly/monthly/yearly payroll, as the case maybe.
Input the daily attendance of all associates for the pay calculation.
Verify all variances of the associates’ daily scheduled attendance vs actual and ascertain that all variances are properly explained and approved by the respective Department Heads.
Prepare the daily/weekly/monthly Payroll Journal Vouchers for uploading to the Financial System.
Reconcile all salary advances with the general ledger.
Reconcile all salary deductions with the corresponding departments i.e. accounts receivable/accounts payable/general ledger.
Prepare the salary register for the approval of the Head of Human Resources, the Finance Manager and the General Manager.
Prepare the lists for the bank transfers related to the wages/salaries payment.
Prepare the vacation salary advances as per the country’s law requirements
Collect and count (with a witness) the contents of all cashiers’ envelopes daily.
Receive, acknowledge second copy of check lists and record in the General Cashier’s Daily. Report and include in the daily deposit all checks or money orders received in the mail.
Prepare and make the daily bank deposit;
Prepare General Cashier’s Daily Report.
Provide all cashiers with required change, including extra change for long weekends or special occasions.
Reimburse cashiers for disbursements made by them.
Count the assigned cash float daily and properly account for all disbursements made thereof.
Upload the receipts of issued for payments received through remittance advice/bank checks.
Update Exchange Memo register and account for all receipts issued by the FO.